This free painting quote template is for painters who are just starting out, are not using Xero yet, and need a proper quote they can customise and send to customers. If you already run your quoting through Xero, Xero handles this for you. If you are still building your first quote process, this template gives you a cleaner starting point.
Page last updated: May 2026
| Need | Word/DOCX template | Xero quote | ATT |
|---|---|---|---|
| Professional quote structure | Good starting point | Good if set up | AI-assisted quoting workflow |
| Customer and site records | Manual | Accounting/customer record | Connected to quote and job workflow |
| Quote follow-up | Manual reminders | Manual or separate process | Built into quote-led workflow |
| Job handoff after acceptance | Manual copy/paste | Accounting-led | Quote moves toward job workflow |
| Best stage | Starting out | Accounting-led quoting | Growing quote volume and workflow control |
This template is for painters who know they need a proper quote but have not set up a quoting system yet. It is especially relevant if you are just starting out and are not using Xero yet.
If you already use Xero for quoting, Xero does this for you. But if you are still writing quotes from scratch, copying old jobs, or sending rough prices by text or email, this template gives you a more professional starting point.
Do not send the template untouched. Edit it for the actual job so the customer can see exactly what they are paying for.
Most painters do not need full quoting software on day one. They need a quote that looks clear, covers the commercial basics, and can be sent without embarrassment. That is what this template is for.
It helps you stop quoting off memory and start using the same structure every time. Once you are quoting at higher volume or you move into Xero-driven workflow, you can replace the template with software. Until then, this is a practical starting point.
If you want to see how the finished document should read, use painting quote example NZ. If you need help pricing the work before filling in the template, read how to quote a painting job NZ. If you are already on Xero and want software that connects quoting to workflow, see Xero quoting software NZ.
Start with the DOCX template if you are still quoting manually. Move to ATT when you need AI-assisted quoting, follow-up, jobs, and Xero-connected workflow.
The DOCX template gives NZ painters a basic structure for customer details, site address, job scope, preparation notes, paint or material assumptions, exclusions, GST, payment terms, and quote validity. It is designed for painters who need something clearer than a blank Word document but are not ready for full quoting software yet.
Use the template as a starting structure, then edit every field so it reflects the actual job. A quote that looks professional but leaves scope vague can still create disputes later.
ATT helps with the follow-up and workflow side once manual quotes become hard to track.
Word templates are fine when quote volume is low. They become risky when you are copying old files, losing quote versions, forgetting follow-ups, or rebuilding job details after the customer accepts. That is the point where ATT becomes more useful than another template.
ATT connects quoting, customer records, quote follow-up, accepted jobs, and Xero-connected workflow so the business is not run from scattered documents.
The template should include customer details, site details, scope of work, prep, paint specification, exclusions, pricing, GST, payment terms, and quote validity.
It is for painters who are just starting out, do not have a proper quote format yet, and are not using Xero for quoting.
Probably not. If you already use Xero for quoting, Xero already covers this workflow. This template is more useful before you get to that stage.
Update the customer details, job address, scope, prep, exclusions, pricing, GST wording, and payment terms so the quote matches the actual job.
Read the painting quote example to see a completed quote, or the how-to-quote guide if you need help pricing the work before filling in the template.
Yes. Enter your email address and ATT will send you the free DOCX painting quote template.
The free painting quote template is a DOCX file so you can edit it before sending. For customers, it is usually better to send the finished quote as a PDF.
The template includes space for GST wording. You still need to edit the quote so it clearly states whether prices include or exclude GST.
Yes. This template is mainly for painters who are not using Xero quoting yet and need a clean manual starting point.
Include deposit requirements, progress payment terms if relevant, final payment timing, quote validity, and any conditions around variations or extra work.
Start with the DOCX template if you are still quoting manually. Move to ATT when you need AI-assisted quoting, follow-up, jobs, and Xero-connected workflow.