Painting Business Software NZ - Quotes, Jobs and Xero for NZ Painters

The quoting system generates painting quotes from job details - room count, surface types, condition, and access. It calculates labour hours using production rates, adds materials and overheads, and applies your margin.

• AI-powered estimation - Enter job details and get a quote with labour, materials, and margin calculated automatically. Based on NZ painting rates and coverage data.
• Quote templates - Save and reuse quote structures for common job types (interior repaint, exterior repaint, new build).
• Per-m² and fixed pricing - Quote using per-m² rates, hourly rates, or fixed prices. The system handles the calculation either way.
• PDF quotes - Generate professional PDF quotes with your branding, scope of work, paint specifications, and terms.

For background on how NZ painters price jobs, see our quoting guide and pricing strategy guide.

Automate The Trades connects directly to Xero for invoicing and financial management.

• One-click invoicing - Convert accepted quotes to Xero invoices without re-entering data.
• Contact sync - Customer details sync between ATT and Xero automatically.
• Payment tracking - Invoice status updates flow back from Xero so you see which jobs are paid.
• GST handling - Invoices are generated with correct NZ GST treatment.

Xero integration is included on all plans at no extra cost.

Track every job from quote to completion in one place.

• Job pipeline - See all jobs by status: quoted, accepted, in progress, completed, invoiced.
• Job details - Store scope of work, paint specifications, access notes, and photos against each job.
• Customer history - View all quotes, jobs, and invoices for each customer in one timeline.
• Notes and updates - Add notes during the job for internal reference or client communication.

Schedule jobs and manage your team's calendar.

• Drag-and-drop calendar - Assign jobs to dates and crew members.
• Crew visibility - See who is available, who is booked, and where the gaps are.
• Job duration estimates - The system estimates job duration based on scope, so you know how many days to block.

Available on the Professional plan.

Mate is an AI assistant built into the platform. It answers business questions, helps with quoting decisions, and provides NZ-specific painting guidance.

• Quoting help - Ask Mate to estimate a job, check your rates, or suggest pricing for a specific surface type.
• NZ painting knowledge - Mate knows NZ paint brands (Resene, Dulux), coverage rates, labour norms, and trade standards.
• Business advice - Get answers on GST, ACC, pricing strategy, and running a painting business in NZ.

Available on the Professional plan.

Automate The Trades runs in any mobile browser - no app download required.

• Quote on site - Create and send quotes from your phone during a site visit.
• Check schedule - View your calendar, job details, and customer info on the go.
• Works offline-ready - Core features work on mobile data. No need for strong Wi-Fi.

Two plans, both billed monthly. No lock-in contracts.

• Quoting Plan - $99/month - AI-powered quoting, quote templates, customer CRM, Xero invoicing, mobile access. For painters who need quoting and invoicing sorted.
• Professional Plan - $199/month - Everything in Quoting plus job management, scheduling, Mate AI assistant, and team management. For painting businesses running multiple jobs and crew.
• Free trial - 14 days - Full access to the Professional plan. No credit card required to start.

All prices are in NZD and exclude GST.

• Built for NZ trades - NZ tax rules, NZ paint brands, NZ labour rates, Xero integration. Not a generic US tool adapted for local use.
• Reduces quoting time - AI estimation replaces manual spreadsheet calculations. Most quotes take minutes instead of hours.
• Protects profit margins - The quoting system includes overheads and margin by default. No more accidentally quoting at cost. See our margin guide for why this matters.
• One system, not five - Quoting, invoicing, job tracking, scheduling, and CRM in one platform. Replaces spreadsheets, paper quotes, and disconnected tools.

See also our guides to job management software, quoting and invoicing software, and Xero job management for NZ trades.