A painting quote template should include customer and site details, scope of work, preparation, paint specification, exclusions, pricing, GST, payment terms, and quote validity. A strong template helps NZ painters quote more consistently, but once quote volume grows most businesses need software that keeps templates, customer history, and follow-up connected.
Page last updated: May 2026
Use the DOCX template for manual quotes. Use ATT when you want AI-assisted quoting, follow-up, jobs, and invoicing connected.
| Need | Manual quote template | ATT |
|---|---|---|
| Quote structure | Good starting point | AI-assisted quote workflow |
| Scope and exclusions | Manual editing | Reusable workflow and customer context |
| GST and terms | Manual checking | Consistent quote process |
| Follow-up after sending | Manual reminders | Connected follow-up workflow |
| Accepted job handoff | Copy into another tool | Quote-to-job workflow |
The template should make it hard to miss the important fields. That means:
A good template does two useful things. First, it improves presentation. Second, it improves consistency. The more repeatable your quote structure is, the less likely you are to miss prep, exclusions, or payment terms.
That matters because most underquoting problems start with structure problems. If the template does not prompt you to include something, it is easy to leave it out.
A template helps you format a better quote, but it does not solve follow-up, customer history, or workflow handoff. Once the quote is sent, the business still needs to know whether it was accepted, what happened next, and how it turns into a job and invoice.
That is where software becomes more valuable than another PDF. If you are at that stage, see quoting and invoicing software NZ and CRM for tradies NZ.
A strong quote should read like a clear commercial agreement, not a rough price. Start with the customer and site details, define each area being painted, list preparation, state paint system assumptions, show GST clearly, and include quote validity and payment terms.
Use painting quote example NZ to see how the finished document should read.
The template helps you send a better quote. It does not chase the customer, track whether the quote was accepted, create a job, schedule the work, or invoice through Xero-connected workflow. That is where ATT becomes the next step.
Read customer follow-up software NZ, quote-to-invoice software NZ, and Xero quoting software NZ for the workflow after the template.
Use the DOCX template for manual quotes. Use ATT when you want AI-assisted quoting, follow-up, jobs, and invoicing connected.
It should include the client and site details, scope, prep, paint system, exclusions, pricing, GST treatment, payment terms, and quote validity.
It is a good starting point, but once quote volume grows most businesses need software that handles follow-up, customer history, and quote-to-job workflow.
Yes. Exclusions are one of the most important parts of the quote because they prevent scope disputes later.
Usually 14 to 30 days, depending on how quickly your pricing and availability change.
Read the painting quote example for a finished example, then the how-to-quote guide for the pricing process behind it.
Yes. Download the editable DOCX painting quote template and customise it for NZ painting jobs.
Yes. Edit the template in Word or a similar editor, then send the final quote as a PDF so the customer receives a stable document.
Yes. State clearly whether prices are GST-inclusive or GST-exclusive so the customer understands the final amount.
ATT is built around quote-led workflow, helping teams connect customer records, quotes, follow-up, accepted jobs, and invoicing.